Rule 214.11. Recordkeeping requirements

(a) Each Town and Village Justice Court shall maintain:

(1) case files containing all papers filed, orders issued, any minutes or notes made by the court of proceedings or testimony, and a copy of any original documents or papers forwarded to another court or agency;

(2) an index of cases with a unique number assigned to each case when filed; and

(3) a cashbook which shall chronologically itemize all receipts and disbursements.

(b) In each civil case the following case history shall also be maintained:

(1) the names and addresses of all parties;

(2) the name of the justice presiding;

(3) the name and location of the court;

(4) the dates pleadings were served;

(5) the names and addresses of attorneys;

(6) the date of first appearance, all adjournments and by whom requested;

(7) whether a jury was demanded and by whom;

(8) the names and addresses of all witnesses sworn;

(9) all fees collected by, and other funds deposited with, the court;

(10) the disposition of the case, including the amount of a money judgment and any costs; and

(11) whether any transcripts of judgment were issued.

(c) A model recordkeeping system which complies with the requirements of this Part will be prepared and distributed by the Office of Court Administration.